What is a distribution list in a cloud-based email and productivity suite, and how does it function in terms of managing group communications within an organization? Can you explain how it differs from other group email options, such as shared mailboxes or security groups, and what its key advantages and limitations are for businesses looking to streamline internal and external communication?
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In my case, a distribution list in cloud-based email tools like Outlook helps you easily send messages to a group without typing every individual email. It's great for teams or departments. Unlike shared mailboxes, it doesn't allow for managing emails directly, but it’s more straightforward. It's super helpful for quick, mass communication but lacks the full control of other options like security groups, which offer more management features.